How to buy hotel furniture in bulk? 9 steps to wholesale cheap furniture

Buying hotel furniture in bulk can bring many benefits.

From a cost perspective, hotel bulk purchases can reduce costs, and the price can be 15%-30% lower than retail. For example, IHG can reduce costs by about 20% by purchasing guest room beds in bulk.

HVS, a well-known hotel industry research institution, pointed out that furniture with a unified style can enhance the overall image of the hotel and increase customer satisfaction by at least 10%.

If you are running a hotel, how to buy hotel furniture in bulk? How to wholesale cheap hotel furniture in a few steps.

Step 1: Measure the space of the hotel

Before buying hotel furniture in bulk, it is recommended that you measure the detailed space of the hotel's guest rooms, restaurants, lobby, and conference rooms to determine the size range of the furniture.

For example, a standard hotel room needs to be placed with one or two beds, a wardrobe, a desk and chair, a coffee table, and a lounge chair.

Step 2: Choose furniture according to the hotel style

Bulk purchases of furniture should be consistent with the hotel style to avoid an abrupt feeling.

If it is a European-style hotel, the furniture can be selected with classical carvings and beautiful lines, and solid wood and warm-toned furniture can be selected.

Tips for choosing furniture styles for different hotel styles

Modern minimalist style: You can purchase a simple straight-line armless sofa with a glass coffee table. Choose a simple flat bed with a leather head.

European classical style: You can purchase furniture with exquisite carvings and curved shapes, such as a Baroque-style sofa. A classical-style four-poster bed can be placed in the dining room and bedroom, with silk bedding on the bed.

Japanese style: A low-back wooden sofa can be selected in the living room, paired with a wooden coffee table, and a Japanese-style flower arrangement can be placed on the coffee table.

Step 3: Determine the purchase budget for wholesale hotel furniture

First, you need to calculate the purchase cost, transportation cost, installation cost, tax, and possible loss cost of the furniture. Then, according to the hotel's investment plan, set a purchase price range for each type of furniture.

Furniture wholesale purchase budget formulation case

Hotel overview: Hotel A is a medium-sized business hotel with 100 guest rooms, including standard rooms, king-size rooms and suites, as well as a restaurant, conference room and lobby lounge area. The hotel plans to undergo a comprehensive renovation and needs to purchase new furniture.

Budget formulation process:

Demand assessment: The guest room area requires 100 beds (including mattresses), 100 wardrobes, 100 desks and chairs, and 100 bedside tables; the restaurant requires 50 dining tables and 200 dining chairs; the conference room requires 1 large conference table and 50 conference chairs; the lobby lounge area requires 10 sets of sofas and coffee tables.

Market research: The procurement team learned about the price ranges of various furniture through online platforms and offline furniture markets. For example, the price of a mid- to high-end quality solid wood bed is about $435-1160 per bed, the price of a panel wardrobe is about $217.5-507.5 per bed, and the price of a solid wood conference table is about $1450-4350 per bed.

Cost estimation: Preliminary estimate of furniture procurement costs. The budget for guest room furniture is about $142,100; the budget for restaurant furniture is about $44,950; the budget for conference room furniture is about $10,150; and the budget for lobby lounge furniture is about $15,950. The total furniture procurement cost is about $213,150.

Additional cost considerations: Considering transportation costs, it is expected to account for 5% of the procurement cost, that is, $10,657.5; installation costs are expected to account for 3% of the procurement cost, that is, $6,394.5; loss costs are reserved for 2% of the procurement cost, that is, $4,263.

Final budget determination: Add the furniture purchase cost, transportation cost, installation cost and loss cost, and the total budget for hotel furniture wholesale purchase is $234,465.

Step 4: Find suppliers

The Click2connect platform provides a lot of detailed company introductions, product pictures, and specification parameter information, which is convenient for you to fully understand the product quality of wholesalers.

In addition, you can register on the Click2connect platform to become a supplier, expand the global market, and obtain more high-quality resources.

Well-known furniture exhibitions

The 2025 China International Furniture Fair (CIFF) is an important platform for global furniture manufacturers, designers, dealers, retailers and other industry stakeholders to gather, communicate and establish business cooperation.

Step 5: Screening and comparison

Product quality assessment: Investigate the material and craftsmanship of the furniture.

Price and service comparison: Compare the quotations and supporting services of different suppliers in detail.

Step 6: Sample procurement

Purchase a small number of samples from suppliers, generally 1-2 pieces of each type of furniture, such as a bed and a sofa. Then, let employees and guests try out the beds and sofas in the guest rooms and collect their feedback.

Step 7: Negotiation and ordering

Conduct in-depth negotiations with the selected suppliers on price, delivery time, payment method, transportation method, and packaging requirements to strive for more favorable prices, and finally sign a detailed and standardized purchase contract.

Step 8: Logistics and acceptance

After the supplier ships the goods, you can track the logistics information in time. After the furniture arrives, organize professionals to strictly inspect and accept it according to the contract requirements.

Step 9: After-sales service guarantee

Finally, establish an after-sales file to record furniture purchase information, supplier contact information, and after-sales service terms. After the furniture has been used for a period of time, the hotel furniture should be inspected regularly.

Conclusion

Buying cheap hotel furniture or cheap sofas in bulk can optimize costs and enhance the guest experience through strategic space planning, style consistency and budget management. Leveraging B2B platforms and exhibitions ensures access to quality suppliers, thereby improving long-term operational efficiency.